Correct the name one occurrence at a time
Stop dictating before editing. Keep a trusted reference, such as the original message or project brief, beside your draft.
- Confirm the intended spelling from your reference.
- In Pages, press Command-F and enter the incorrect spelling.
- Use Whole Words to avoid matches within longer words, and Match Case if capitalization matters.
- From the pop-up menu beside the search field, choose Find & Replace.
- Enter the verified name in the lower replacement field. Leaving it blank deletes the matched text when you replace it.
- Inspect each match in context. Choose Replace to change it, or Replace & Find to change it and advance. Use the arrows to skip unrelated matches.
- Review the corrected sentences against your reference before sharing the document.
Example: distinguish a wrong name from a different person
Suppose a fictional draft mentions Marin Cole three times, but two mentions say Maren Cole. It also mentions a different person, Maren Shaw. These are illustrative spellings, not predicted dictation results.
Search for Maren Cole rather than Maren alone. Check each sentence before changing it to Marin Cole, leaving Maren Shaw untouched. A text match cannot decide which person a sentence means.
Next, read the document from start to finish. Look for other variants, shortened names and possessives. Finding and correcting one spelling does not establish that every reference is now correct.
Remove spelling warnings only after checking the name
A spelling suggestion is not evidence of someone’s correct name. Verify the spelling first, then Control-click the flagged word.
Choose Ignore Spelling to stop flagging it in this document. Choose Learn Spelling to add it to the spelling dictionary used by Pages and other apps. If you accidentally added a wrong spelling, Control-click it and choose Unlearn Spelling.
These controls manage spelling checks. They do not replace other occurrences, establish someone’s identity or demonstrate that MindType will recognize the name differently next time.
Troubleshoot missing matches and unintended changes
If there are no matches, copy the incorrect spelling from the draft into the search field. Check the Match Case and Whole Words settings.
Pages also searches locations such as headers, footnotes and comments. Inspect each match’s location and meaning before replacing it.
If you change the wrong person’s name, undo that edit immediately. Narrow the search to a full name, then resume individual review.
If a warning remains after correction, return to the spelling-check step rather than changing a verified name merely to remove the underline.
Source: Apple: Find and replace text in Pages on Mac · Apple: Check spelling in Pages on Mac
Keep a name checklist for the next dictated draft
MindType inserts cleaned-up voice text at the cursor. Review the inserted text carefully, especially names and other details that must be exact.
Before your next draft, make a short reference list of people, organizations and projects that must be spelled precisely. After dictating, compare each name with that list before polishing style.
If you correct a name during drafting, check it again in the final document. Treat correction as a review task, not proof that future recognition has changed.